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FAQ - CMS-116

What is the purpose of CMS-116?
Mailing lists are a great way of distributing information to a large group of people. When a mailing list is set up for a particular purpose, it is referred to as a mail reader list. When a mailing list is used for a discussion rather than for forwarding information, it is referred to as a discussion list. In either case, a list is a great tool to get discussion going. This section will discuss the differences between mailing lists for the discussion or forwarding of information, and mailing lists only for the forwarding of information. The difference between mailing lists for discussion and forwarding of information is not that significant. A mailing list is a great tool for both purposes; it is used to inform and educate. When used for discussion only, information can come from other sources, but no email is ever sent directly. What about the following two messages that were sent to CMS-116? Hello, I am a new member to the mailing list. You ask questions and I answer them. In return, you provide assistance with a problem that I will try to resolve. Do you want to join the list? Thank you. The problem. Sending the 'Hello' message on a mailing list is one way of providing contact information for the other participants on the list. It gives each list member an opportunity to introduce themselves. By including this request as part of the mail list announcement for the list, members are not obliged to respond. If there is a desire to contact a specific person, a separate request will be sent to them. The reason behind sending a message like this is to provide a way for those who do not want to participate in the discussion to still remain informed about it. Sending a Message on a Mail List to a Specific List Member It is important that your message is clear, simple and direct. A message may include a list to forward mail to, if desired. It is often easier to add this information to the message when you have already reached the other list member via an existing medium. Sending an email to a specific list member will usually also be easier as the list member can provide an email address when they join the new list. The advantage of sending an email to a list member is that the list member is usually happy to forward your email to someone who will read it, so it will be read by more people.
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